Reserving and Checking In to a class

With our new Coronavirus gym & facility procedures in place, we now have to RSVP for each class we’d like to attend and check in once we arrive. Using the Zen Planner mobile app is the easiest and fastest way to do this. Check out a quick video tutorial:

Limited Class Sizes

We have to limit the size of each class to follow the guidelines of our local Kentucky health officials. While this is different than how we ran the schedule in the past, it’s not a bad thing necessarily. Our coaches will have more time to spend with each member in a smaller class, meaning you get more dedicated attention every time you’re in the gym.

To start off in June 2020, we’re limiting attendance to 3 sessions a week for each member so we can make sure everyone gets an opportunity to adapt to these new procedures. RSVP’s can only be made 24 hours in advance of a scheduled class. If you’ve RSVP’ed but can’t make it, please cancel that reservation at least 3 hours prior to the class so that any member on the waitlist can attend.

More Help and Information

Here’s a few more links you can review for more help on using Zen Planner to RSVP and check in:

COVID-19 Health & Safety Guidelines

FCCF will reopen on June 1, 2020. Please keep in mind, some of the procedures may be altered or added to in the coming days, weeks, or months. We are continuing to stay flexible as the situation evolves.

We Take This Pandemic Seriously

The highest practices and standards must be implemented to ensure the health and safety of our members, staff, and community. As fitness professionals, our passion and commitment is to build the health and fitness of our community and our response to the COVID-19 epidemic reflects that commitment. Until such time as a viable vaccine and/or herd immunity is developed to the novel coronavirus, several factors become apparent as we reopen our doors: 

  • We will not be going back to a “business as usual” model 
  • We must be intentional and methodological in minimizing the risk and stopping the spread of the virus 
  • Fitness, health, and wellness should be considered an essential service in the fight against this disease. It has been clear that there is an inordinate impact on vulnerable (unhealthy) populations 
  • The isolating effects of social distancing have shown us the value of the community and belonging members find in our facilities. 
  • We will be following the Kentucky Healthy at Work Facility Guidelines.

Therefore, the following guidelines were created. These guidelines are subject to change.

Member Procedures

View or download the Quick Guide.


1. Before Your Class

A: RSVP For Class

Reserve your spot via Zen Planner 24 hours in advance of a scheduled class. The cut off time is 1 hour before class starts. There’s a cap for each class and you will be turned away if you haven’t RSVP’ed.

B: Get on the Waitlist

After RSVP slots are filled, 5 waitlist slots are available. You will be notified at least 3 hours prior to class if there’s a cancelation and you can attend.

C: Cancel an RSVP

Please cancel if you’re not feeling well or know you can’t make it on time. You may cancel your RSVP up to 3 hours before class if you cannot attend. If you have any symptoms of COVID-19, do not come to the gym. Consider finding a Jefferson County testing facility immediately.


2. Start of Your Class

D: Arrival

Wait in your car until your class time and allow the class before you to exit. Enter the facility through the large garage door. Reduce the number of bags and gear you bring into the facility to the bare minimum needed.

E: Temperature Check

Have a coach check your temperature. Anyone with a temperature of 100 degrees or more may not enter the facility that day.

F: Check In

Wash your hands or use the hand sanitizer at the check-in station. Then, check-in with the Zen Planner app (free on your iOS or Android device) or use the gym iPad. Take all belongings to your designated workout area.


3. During Your Class

G: Enjoy the Workout

Do what you do. Listen to your coach. Crush the workout! Avoid touching your face. Wear a face covering if you feel comfortable.

H: Practice Social Distancing

Let’s give air high-fives and do our best to stay in our designated area. Do not share equipment. If you don’t have what you need let the coach know or wait until there’s time/space to go get it.


4. After Class

I: Clean Up Your Area

Sanitize all of your equipment. Leave equipment in your designated area. Disinfect any surface outside your workout zone you came in contact with. Wash your hands or use hand sanitizer.

J: Departure

You have a small block of time before the next class starts. Please, collect your belongings. Exit the facility through the large garage door. Do not congregate with members entering or exiting.

Gym Procedures Quick Guide

View or download the quick guide.


Staff & Facility Procedures

Designated Member Workout Zones

Each designated workout zone will have appropriate disinfecting materials (wipes/spray) so that the member can disinfect prior to and after their sessions. The required weights and equipment should also be available in each zone.

Cleaning & Disinfecting

FCCF staff will keep a strict cleaning and disinfecting protocol for common areas, restrooms, and other frequently touched surfaces following CDC guidelines.

The entire gym floor will be cleaned daily. Spot cleaning will occur after each workout.

Open Air Facility

Both large garage doors at the front and back of the building will remain open during class times unless severe weather is in the area. This allows the entire gym facility to get as much outside air and sunlight as possible. Our workout area does not have central air, so expect warmer weather in the summer months for each class.